10 Best Payroll Management Software in 2023

Payroll is one of the most crucial and time-consuming tasks that you cannot avoid. Every business organization has to prepare a proper payroll account to pay their workers on time and follow tax compliance.

But manually, creating and managing payroll is prone to errors and takes a lot of accounting managers’ time. Luckily, many great payroll management software are available that can fully automate and improve payroll management processes.

If you plan to better streamline your business operations, we have reviewed various payroll management systems for you to select the best 10 tools. So, here get the powerful payroll management software and accelerate your payroll management process in no time.

10 Best Payroll Management Software in 2023

Selecting payroll management software for a company is an intellectual task. You have to think of multiple factors to find a suitable payroll solution, such as brand reputation, functions, security, and affordability. Thus, our team analyzed various payroll systems available in the market and found these 10 perfect tools for big and small businesses:

1. Rippling

Software Rating: 4.9/5

Supporting Operating System: Windows, Mac, Android, and iOS

Suitable For: Small businesses and Individual contractors

Popularity: High

Price: Starts from $35 per month/feature

Rippling is the top-rated payroll management software. It has afast onboarding process and payslip generation system. Rippling is a complete payroll management platform that can manage offer letters, leaves, health insurance, and more. Rippling is the best solution if you aim to go paperless.

Dynamic Features

• The software helps to make budget assessments and predict budgetary changes.
• It can simplify employee onboarding processes with application tracking, screening, and other features.
• It is easy to track employee activities and generate payslips with this tool.
• Rippling allows managers to record attendance and billable hours without any hassle.
• You can quickly print checks or directly deposit money to your employee accounts using this system.

Pros

• Easy to use.
• Phenomenal reporting feature.
• Intuitive user interface.

Cons

• Doesn’t work with mobile phones.
• No free trial.

2. OnPay

Software Rating: 4.8/5

Supporting Operating System: Web/based platform

Suitable For: SMBs and Contractors

Popularity: High

Price: Starts from $36 per month/feature

OnPay is a payroll and HR system that can streamline all Human Resource management operations in the organization. With automated tax, payslips, and onboarding processes, the software can make your team more productive. It is fully integrated with popular accounting platforms like QuickBooks and Xero to keep all your finances and employee data organized in one place.

Dynamic Features

• Offers special payroll services to restaurants, churches, agriculture, nonprofits, and other organizations.
• It helps to fill all tax returns and payments, including W-2 and 1099 workers.
• You can make payments by debit card, direct bank deposits, or checks.
• Allows you to follow multiple pay rates and schedules in the organization.
• It can manage special accounts like unemployment insurance withholding, voluntary deductions, and more.

Pros

• Customizable reports.
• Multiple state payroll.
• Available in all 50 states.
• Optimized for mobile.

Cons

• Hard to understand.
• Some features are hidden.

3. Patriot Payroll

Software Rating: 4.8/5

Supporting Operating System: Windows, macOS, Android, Linux, and iOS

Suitable For: SMBs and Individual professionals

Popularity: High

Price: Offers a free trial. A paid plan starts from $10 per month/feature.

Patriot Payroll is a dedicated payroll management software that helps to fasten payroll accounting processes. It is an online payroll system suitable for small businesses with 1-100 staff members. This software can perform all the basic payroll operations such as tax return fillings, check printing, bank transfers, and more.

Dynamic Features

• The software supports all 50 states’ payroll management formats.
• Employees can check their payroll accounts and print checks using this tool.
• The program supports all the latest tax compliance to help you prepare payroll adhering to rules.
• It can automate W-2 filings and other wage garnishments for payroll managers.

Pros

• Vast training documentation.
• Good customer support.
• Graphic-rich interface.
• Quick to use.

Cons

• The web interface is poorly designed.

4. Gusto

Software Rating: 4.7/5

Supporting Operating System: Web-based software

Suitable For: Small and Large Enterprise

Popularity: High

Price: Starts from $45 per month/feature.

Gusto is a modern payroll, HR, and employee benefits software. It is a full-stack payroll management system that records attendance, smoothens onboarding processes, provides insights and reports. The software also helps to manage talent and employee benefits to thrive your business.

Dynamic Features

• You can subscribe to Gusto debit cards to quickly pay and withdraw salaries.
• Employers can generate payslips based on the employees’ real-time attendance data.
• Easy to make pre-tax and post-tax adjustments to gain tax benefits.
• Allows recording working hours to create hourly payslips for individual employees.
• It is a helpful tool to automatically file 1099s and pay individual vendors.

Pros

• Simple web interface.
• Supports all HR and employee benefits.
• 24*7 customer services.

Cons

• Only available online.
• Some system-level bugs.
• No documents or community support.

5. Keka

Software Rating: 4.5/5

Supporting Operating System: Web Android and iOS

Suitable For: SMBs

Popularity: Moderate over 30+ nations

Price: Offers a free trial. A paid plan starts from $99 per month/100 employees.

Keka is yet another powerful payroll management system with advanced time tracking and HR features. Users can easily configure Keka depending on their company size. This software can medium size teams up to 2-200 employees. The best thing about Keka is that it is easy to use and access without professional help. Small teams can self-manage payroll using Keka.

Dynamic Features

• Payroll and expenses can be managed on a dashboard to save time for everyone.
• Supports to create a digital HR environment for hybrid teams.
• Employers can build an engaging culture-driven environment using the contextual feedback feature.
• It can track your employee’s time, record attendance and maintain a proper timesheet.

Pros

• Simple and easy.
• Highly customizable.
• Compatible with the latest tax norms.

Cons

• Complicated tax deduction interface.
• Some features are hidden from the main menu.

6. QuickBooks Payroll

Software Rating: 4.5/5

Supporting Operating System: Web-based software

Suitable For: Small teams

Popularity: Moderate

Price: Starts from $35 per month/feature

QuickBooks is a big name in the accounting software industry. QuickBooks Payroll is an online suite that helps small teams manage their payroll accounts effectively. This is a lightweight accounting software by Inuit to provide a simple yet robust payroll management system. However, this software is only available for US-based small teams.

Dynamic Features

• The software can easily create and send GST invoices.
• Ability to track bills, invoices, and individual payments to maintain a proper cash flow.
• Maintain a proper P&L and balance sheet to keep an eye on your financial health.
• Supports almost every US state tax system.
• The software can record vacations, leaves, wage garnishments, and prepare W-2.

Pros

• Highly secure software.
• Good for the US-based small businesses.
• Easy to use.

Cons

• It is an online tool. 
• Limited features. 
• Expensive.

7. BambooHR

Software Rating: 4.5/5

Supporting Operating System: Windows, macOS, Android, and iOS

Suitable For: Small and Large teams

Popularity: Moderate

Price: Get custom quotes from the vendor

BambooHR is a payroll management software that’s HR software by heart. The software can collect and organize all the data throughout an employee’s life cycle. BambooHR comes into action from hiring, onboarding, building team culture and goes straight to preparing monthly payslips. Overall, it is a comprehensive payroll and HR software.

Dynamic Features

• Simplify the onboarding process with application tracking, approval, and hiring.
• Collects and processes data throughout an employee’s life cycle.
• It can separately record billable and non-billable hours.
• One-click solution to create and send invoices.
• It is multilingual software.

Pros

• Mobile-friendly tool.
• Instant notifications.
• Open API.

Cons

• Complicated user experience.
• Some features are buggy.

8. Xero

Software Rating: 4.3/5

Supporting Operating System: Web, Android, and iOS

Suitable For: SMBs

Popularity: Moderate

Price: Offers a free trial. A paid plan starts from $13.50 per month.

Xero is also a popular name in the accounting software alley. It is a complete payroll software that can manage payslips, create timesheets and adjust different salary deductions. This centralized dashboard allows employees to submit expenses, apply for leaves and add timesheets right from a dashboard. Xero is a 100% automated system to bring efficiency to your financial department.

Dynamic Features

• Xero helps to maintain a proper cash flow, accounts payable, and accounts receivable.
• Employees can make self-file expenses and receive approval or rejection from the dashboard.
• Receive direct bank payments via Xero.
• Easy to create and send multiple invoices to get paid on time.
• You can use Hubdoc to create multiple copies of documents.

Pros

• Excellent payroll features.
• Mobile support. 
• Ease to set up.

Cons

• No customer support.
• A buggy internet.
• Slow speed.

9. Zoho Payroll

Software Rating: 4/5

Supporting Operating System: Web, Android, and iOS

Suitable For: Small, Medium and Large businesses

Popularity: Moderate

Price: Free for 10 employees. A paid plan starts from $0.99 per month.

Zoho Payroll is an extremely affordable payroll management software. Whether you have a small or large team, Zoho Payroll can scale to fit your business requirements. It is a cloud-based software that even enables remote teams to effectively perform all the payroll operations with a high-end security system.

Dynamic Features

• You can fully manage your taxes, including pay stubs and state and federal tax forms.
• Easily import historical payroll data.
•  It helps to streamline employees’ exit process and send pay stubs via emails.
• Employees can access their Zoho dashboard and view their personal salary details at any time.
• The smooth employee onboarding process for even remote teams.

Pros

• Fast payroll management.
• Easy to use.
• Supports all statutory compliance.

Cons

• Poor customer support.

10. Zenefits

Software Rating: 4/5

Supporting Operating System: Windows, macOS, Android, and iOS

Suitable For: Small and Large teams up to 1,000+ employees

Popularity: Low

Price: Starts from $6 per month/employee

Zenefits is the final payroll management software suggested by our team. The software is a bit less explored with just a 250,000+ user base. But this doesn’t mean Zenefits is a less incompetent tool. In fact, it is a great payroll automation software with time tracking, compliance, time off, and other HR management features. All in all, we highly recommend this payroll system.

Dynamic Features

• Powerful security features include biometric recognition.
• Employees can self-manage their salary accounts and print checks.
• Many invoice templates are available to design personalized invoices.
• It can also handle disability insurance and compensation management services.

Pros

• Attractive interface.
• Mobile-friendly.
• Excellent reporting features.
• Easy to use.

Cons

• Limited features on mobile apps.

Let’s Manage Payroll Now!

Are you struggling to manage your payrolls? If you spend the majority of your time creating and sending payrolls, it is high time for you to automate your payroll management system.

 As we have already discussed, payroll management software can simplify your time tracking, attendance recording, making direct bank transfers, and various other operations. In fact, some payroll management systems are so easy that you won’t even have to hire a professional to manage them.

Therefore, let’s not wait anymore and select the right payroll software from the reviewed 10 tools. Simply select a tool and bring efficiency to your business operations.

If you have any questions or want to know more about payroll management software, you are welcome to comment below.

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